第一篇：100句常用商務(wù)信函用語 最常用自己手打整理!!（范文模版）

1.Your prompt reply would be highly appreciated！2.3.4.5.Would you please let us know what the status is? Could you deliver the order by November 15? Would you please send me a price list for your M-series file cabinets? Would you let me know your terms of payment? 6.Would you please make the necessary correction and confirm using our number BB109? 7.Enclosed is a copy of the receipt.8.You do not have to pay the balance until April 30.9.Could you allow me one more month to make payment? 10.In short, I would be very happy to consider opening an on-line toy store with you and look forward to discussing this possibility in more detail.11.I would like to discuss this opportunity in more detail and look forward to your comments.12.Would you please let me know if these items are still available/ in stock? 13.Would you please let me know how much it costs? 14.I learned about your cps through / 15.Your name was referred/ recommended to me by r 16.I am interested in your ps 17.I am particularly interested in your rs 18.How soon could you deliver? 19.How much would it cost?

20.What is your best price? 21.Could you please answer these questions/ the following questions / the questions below : 22.I hope to hear from you soon.23.I look forward to hearing from you.24.This is our overdue payment notice, would you please send your remittance immediately? 25.We urgently need your shipment

26.How soon could you deliver upon receipt of our order? 27.How much would it cost for 30 units? 28.Could you give us a discount? If so, how much? 29.I would much appreciate it / I would be grateful if you could contact me either by phone or e-mail.30.Incidentally, if you do not have a representative for your products in Hk, would you consider us as your exclusive agent? 31.Please let me know if you need further information.32.The answers to your questions are as follows.33.Also, please me know what the shipping charge would be.34.Would there be a deposit? If so, how much and when payable/due? 35.Would you please send/give me a price(quote a price)for 35 squarexxxx? 36.We would like to place an order for … 37.Enclosed is our POxxx 38.How soon could you deliver the remaining? 39.Would this be acceptable? 40.Unfortunately our customer has requested that we reduce(the quantity of)this order from 50 to 25 copies.41.Therefore, would you please send xx only 25 copies as soon as the books become available? 42.I am sorry for the delay in responding to your message of April.4 43.Thank you for your constant help and patience.44.As agreed in our telephone conversation of January 16, 45.You will send xxx and remainder by regular delivery.46.Thank you for your special cooperation.47.Therefore could you ship the first order by Dec.15? This would give us enough training time.48.Would you please let us know whether or not you shipped 200pcs of PIX8020 under POXXX? 49.We sent a purchase order on 12.1 by mail(see the attached).However,we have not received your confirmation.50.Would you please let us know immediately whether you got this order?Also,we need to know the shipping date.51.We intend planning to order one of the following:

52.Would you let me know what is in stock and how soon you can send? 53.Would you please let us know if the part number below has been replaced with a new one/ number? 54.Would you please check the status of this shipment? 55.Would you please immediately confirm which number is correct? 56.I am sorry to trouble you with these questions but would much appreciate your reply.57.The shipping charge estimates you asked about are as follows: 58.Would you please let us know by mail within two days which shipper you prefer? 59.According to your xxx report/ mail, your current delivery date is Nov.11.60.However, our customer urgently needs 96 pieces of part xxx.61.Would you please let us know by mail if you can deliver by mid-October? 62.Could you please confirm right away if the following part numbers, descriptions are correct? 63.Would you please give us a little more time to inform you? 64.Incidentally, please let us know the name of the shipper you will be using.65.Therefore, we regret that we have nothing to submit for this competition.66.Unfortunately, we cannot give discounts on any of the supplementary charges.67.However, we would like to make some additional requests.68.Finally, to reduce cost, please make sure the package is as small as possible.69.Our apologies for the inconvenience.70.Enclosed is our inspection report 71.We assure you that our quality control department carefully checked the xxx and found that it xxxx.72.Enclosed, also, is our e-mail of August 29 73.Thank you for your calls over the last two weeks.I tried calling back a few times but without success.74.Would the morning of March 31 be convenient? 75.I hope this information will help you in your sales efforts.76.Thank you for your continuing support.77.From now on, you should have no further problems.78.Please let us know if you need any further assistance.79.Incidentally, if you can place a substantial number of orders with xx, we may be able to obtain an Elite franchise for you.80.Please keep us informed and good luck!81.We have not decided which parts we would like to receive in exchange but will let you know as soon as we do.82.Please let us know if we can be of further help.83.We are sorry for this error and hope it has not caused any trouble.84.We made an invoice error on your order POXXXX.85.You ordered only one shipment of 1600 pieces, but we prepared two shipments and invoiced you twice.86.Sorry for the confusion!

87.The amount should have been U.S1000, instead.88.I’m very sorry for this inconvenience and hope it does not cause any trouble.89.This is a matter of some urgency.90.I would be grateful if you could allow me to postpone payment for two weeks.91.Please disregard this letter.92.Excuse us for this reminder if your shipment details are already in the mail.93.If payment has already been made, please disregard this reminder.94.Five weeks have passed since my initial order for xxxx unit, but so far I have not received it.95.We should have received the above order by the end of January.96.Would you please give us a shipping date for the following parts:

97.Due to an extremely urgent demand for these parts, could you please send five of the above ten immediately? 98.We have a very urgent demand for the parts below.99.Would you please rush delivery and let us know the shipping schedule? 100.Thank you for your special handling/ thanks you for giving your special attention.

第二篇：商務(wù)信函用語

商務(wù)信函用語 Expressions for Business Letters

1.如能盡快報(bào)你方產(chǎn)品最低價，我方將不勝感激。

We shall be obliged if you will quote us your rock—bottom prices for your products at your earliest convenience．

2.現(xiàn)報(bào)實(shí)盤：以我方時間3月21日下午5時前你方復(fù)到為準(zhǔn)。

We offer you firm subject to your reply here by 5p．m，March 21 our time． 3． 茲就你方要求用付款交單方式一事，現(xiàn)奉告，信用證支付為我方慣用方式，故不能對你方例外。

With regard to your request for D/P terms, we wish to inform you that payment by L/C is your usual practice, and we are not in a position to make you an exception.上述例句打底線部分為典型的外貿(mào)信函程式化套語，用在信函中能使語言表達(dá)地道規(guī)范，語氣平和得當(dāng)，、專業(yè)色彩濃，表現(xiàn)出鮮明的外貿(mào)信函用語行業(yè)特征。

試分析下述各例：

4.煩請貴方注意這一事實(shí)：標(biāo)題貨裝運(yùn)短重問題仍未解決。

We would like to draw your attention to the fact that the question of short weight on the captioned shipment remains unsettled．

漢、英語在各自的語言表達(dá)中都有固定的套式，但 “draw”這一動詞還可用“call”和“invite”來替換，只是“invite”中詞更顯禮貌一些。5.提請賣方注意：我方定單拖欠至今尚未履行。

We brought to the knowledge of the Seller that our order had been outstanding for considerable time．

此例與上例基本屬同一類型，語氣委婉，但言辭莊重，為常見的商函客套用語。6.如蒙貴公司向我方提供該公司情況，將不勝感激。

We should be grateful if you should get for US some information about this company．

英語中除了“obliged”, “grateful”這兩個詞外，還可用“thankful”一詞來替換，或用其它的詞稍作句型變化： It would be appreciated if．．． We should appreciate it if．．． 7.你方9月8日來函收悉。

We are in receipt of your letter of Sept．8． 這一套語漢語還可簡化為“函悉’’，幾乎為信文開頭的常式。8.希望保險索賠一事不會給你方造成麻煩。諸多麻煩，容此申謝。

We hope no difficulty will arise in connection with the insurance claim and thank you in advance for your trouble on our behalf．

這一套語不看譯文的確想不到它竟會是漢語“提前致謝”之意。按漢語思維，會譯成“Please allow me here to express to you our thanks for bothering you so much”，但這倒像老式的演講詞。再看一例： 9.承蒙合作，容此申謝。

Thank you in advance for your cooperation． 用套語一套即可成文，非常實(shí)用。10.隨函附寄我方價目單一式兩份，請查收。

Enclosed please find two copies of our price list． 這一套語原是英語信函套型其實(shí)很簡單：“Please find two copies?enclosed”，把句中賓補(bǔ)提到句首。類似的還有：

Please find enclosed two copies of．．． Enclosed are two copies of?

We are sending you under cover two copies of．．． 當(dāng)然，最后這一例形式略有不同，“under cover”表達(dá)了隨函的意思，若改用“under separate cover”、“by separate mail”或“by separate post”等套語，則是“另函”之意了。這一意義英語中還有更接近日常表達(dá)的方式： 11.現(xiàn)隨函附寄我方最新目錄和價格表，上有貴方所需行情。

We enc1ose our latest catalogue and a price list giving details you ask for.12.我方經(jīng)營多種輕工產(chǎn)品，詳見附表。

We deal in a wide range of light industrial products as per list enclosed．

漢語“詳見附表”似乎還有另一習(xí)慣表達(dá)：“For particulars please refer to the list attached”，盡管這也是固定的套語，但較之“as per”，在商函卻不及后者地道?！霸斠姼奖怼斑@一套語還可更簡潔： Details as per the attached list．

13.謹(jǐn)告之裝船單證正本通過中國銀行寄送你方。

Please be advised that the originals of shipping documents are being sent to you through the Bank of China．

“謹(jǐn)告之”不是“sincerely inform you that?”因?yàn)樗淮蠛仙毯资?。除句中“advise”詞外，英語還可用“inform”代替它，或用“Please note that?” 和“Please see to it that?”句型來表達(dá)。14.請隨時告之你方市場形勢動態(tài)。

P1ease keep us informed of market situation at your end.這與上例形式相近．但意義大不相同(上例是“告之于人”，此處則是“被告之”)，不可混用，名中“inform”一詞還可用“advise”和“post”代替。同時，英語“at your end”也是商函中的固定習(xí)語。

15．請告之你方具體要求，以便我方另寄目錄和報(bào)價表。

Please let us know your specific requirements in order for us to send you by separate mail our catalogue and quotation．

“請告之”英語不用“Please tell us”(當(dāng)然也可這樣表達(dá))而是用了更為常用的套語(打底線處)，就使得表達(dá)更顯商函特色了。16．承蒙中國銀行拉哥斯分行告之貴公司名稱和地址，我方得知貴公司為紡織品和棉布出口商。

We owe your name and address to the Bank of China，Lagos Branch，through whom we have learnt you are exporters of Chinese textiles and cotton piece goods．

“承蒙告之”、“得知”也是信函用語，英語“through the courtesy of?”(經(jīng)由??的好意)“on the recommendation of”“introduced by?”(由??介紹)等都可在這一情景下使用。

17.現(xiàn)冒昧來函，以謀求與貴公司進(jìn)行貿(mào)易。

We take the 1iberty of writing to you with a view to doing business with you． “冒昧”一詞系初次交往時使用的禮貌用語，可使語氣委婉而不顯唐突，純粹出于客套，實(shí)際意義不大，但用與不用效果不同。當(dāng)然，這里也可以用“take the liberty to write to?”來代替上面的“of”短語。類似的場合下還可使用“to take this opportunity to introduce ourselves as?”(借此機(jī)會自我介紹)、“to write to introduce ourselves as?”(現(xiàn)函告)和“This is to introduce ourselves as?”(茲介紹)等來代替它。18.盼早復(fù)。

We are looking forward to your early reply．

漢語言簡意賅，英語則句式相對長一些。類似的英語表達(dá)還有： ·We are expecting your early reply． ·We anticipate your early reply．

·We are awaiting your immediate reply． ·We look forward to hearing from you soon.·Let us have your reply soon．

·We are looking forward to your favorable reply． ·We look forward to hearing from you favorably． 到底用哪一種則須遵從個人習(xí)慣了。上述各例從一定程度上反映了部分信函用語的模式化特征，但在一些商貿(mào)術(shù)語和行話中，同樣也有一些模式化的固定搭配，它們不屬標(biāo)準(zhǔn)用語，但卻一樣在表達(dá)上形成了套式，對于套語，必須首先排除漢語思維的干擾，遵從英語的習(xí)慣進(jìn)行表達(dá)，例如下例：

19．請注意，我方現(xiàn)貨不多。

Your attention is drawn to the fact that we have not much ready stock on hand.“現(xiàn)貨”是固定的專業(yè)術(shù)語，漢語只有一個，英語卻可根據(jù)不同上下文用多種形式表達(dá)(此句中的“請注意”也是可供現(xiàn)貨：

·We can supply the goods from stock． ·We can supply the goods ex stock． ·The goods are in stock for supply． ·The goods are available for supply． 無現(xiàn)貨可供：

·The goods are not available for supply． ·The stocks are exhausted． ·The goods are out of stock.存貨不多或逐減：

·Our stocks are running low．

·We have low(1imited)stock in(of)the goods． 20．此貨需求甚殷，故建議你方盡快惠賜試定單。

We would suggest that you sent us your trial order as soon as possible，as there is a brisk demand for this article．

漢、英對照，英語既看不出“惠”(favour)，也看不出“賜”(grant)的意思，然而英語商函一直就這樣說。當(dāng)然，也有客氣一些的說法： ·Would you please send us．．． ·Be kind enough to send us．．． ·Favor us with．．． 另外，“需求甚殷”與譯文相比，一個文氣，一個俗白，類似的英語固定搭配還有： 需求極大：There is a heavy demand for? 接貨過多：There is a heavy commitment? 貨已接滿：—be fully committed with?

定單甚多：have received a large number of．． 定單接踵而至：the rush of order．．．

當(dāng)然，上述譯法也并非一成不變，具體使用須視不同上下文而定。21．特此奉告，我方經(jīng)營的電扇品種齊全。

We are pleased to inform you that we handle a wide range of electric fans．

“經(jīng)營”一詞卻有多種說法: “deal in”、“trade in”、“be in the line of?”等習(xí)慣表達(dá)。與之相應(yīng)的還有配，例如： 22.現(xiàn)奉告，我方專營工藝品出口。

We wish to inform you that we are specialized in the export of arts and crafts．

當(dāng)然，“專營”還有另外的說法，“專營”一詞，同樣也有許多搭配： ·We deal exclusively in the export of? ·We specialize in the export of．．．

·We—are specific in the line of the export of? ·We trade specially in the export of? 上述“專營”、“經(jīng)營”在英語中的搭配方式都已相對固定。23．我公司為經(jīng)營紡織品的大公司，產(chǎn)品暢銷海內(nèi)外。

We are large dealers in textiles，with our products well-sold at home and abroad． “暢銷”一詞為最常用商業(yè)術(shù)語，在英語中的說法不下十種，除個別與漢語“暢”字(fast)字面意義相符外，大多采用意譯法，且形成固定搭配：

·The products are sold well at home and abroad．

·The products are good sellers at home and abroad． ·The products enjoy fast sales at home and abroad． ·The products enjoy popular sales at home and abroad．

·The products have commanded a good market at home and abroad．

·There is a promising market for the products at home and abroad．

·There will be good prospects for the products at home and abroad．

類似的還有“深受客戶歡迎”：

·The products are well received by the customers． ·The products are most popular with the customers．

第三篇：英語官方用語(商務(wù)信函專用英語)

（1）特此奉告等

To inform one of;To say;To state;To communicate;To advise one of;To bring to one's notice(knowledge);To lay before one;To point out;To indicate;To mention;To apprise one of;To announce;To remark;To call one's attention to;To remind one of;etc.1.We are pleased to inform you that

2.We have pleasure in informing you that

3.We have the pleasure to apprise you of

4.We have the honour to inform you that(of)

5.We take the liberty of announcing to you that

6.We have to inform you that(of)

7.We have to advise you of(that)

8.We wish to inform you that(of)

9.We think it advisable to inform you that(of)

10.We are pleased to have this opportunity of reminding you that(of)

11.We take the advantage of this opportunity to bring before your notice

12.Please allow us to call your attention to

13.Permit us to remind you that(of)

14.May we ask your attention to

15.We feel it our duty to inform you that(of)

（2）為(目的)奉告某某事項(xiàng)

1.The purpose of this letter is to inform you that(of)

2.The purport of this line is to advise you that(of)

3.The object of the present is to report you that

4.The object of this letter is to tell you that

5.By this letter we Purpose to inform you that(of)

6.Through the present we wish to intimate to you that

7.The present serves to acquaint you that

（3）惠請告知某某事項(xiàng)，等

1.Please inform me that(of)

2.Kindly inform me that(of)

3.Be good enough to inform me that(of)

4.Be so good as to inform me that(of)

5.Have the goodness to inform me that(of)

6.Oblige me by informing that(of)

7.I should be obliged if you would inform me that(of)

8.I should be glad if you would inform me that(of)

9.I should esteem it a favour if you would inform me that(of)

10.I will thank you to inform me that(of)

11.You will greatly oblige me by informing that(of)

12.We shall be obliged if you will inform us that(of)

13.We shall be pleased to have your information regarding(on, as to;about)

14.We shall deem it a favour if you will advise us of

15.We shall esteem it a high favour if you will inform us that(of)

（4）特確認(rèn)，本公司某月某日函件等

1.We confirm our respects of the l0th May

2.We confirm our letter of the l0th of this month

3.We confirm our last letter of the l0th June

4.We had the pleasure of writing you last on the l0th of this month

5.We confirm our respects of the l0th June

6.We confirm the remarks made in our respects of the l0th July

7.We confirm the particulars of our enquiry by telephone of this morning

8.In confirming our telegram of this morning,--

9.Confirming our respects of the 10th May,---

10.Confirming our last of the 10th June,---

（5）貴公司某月某日函電，敬悉等

l.We have pleasure in acknowledging receipt of your esteemed favour of the 3rd May

2.We are pleased to acknowledge receipt of your favour of the lst June

3.We have to acknowhedge receipt of your favour of the 5th July

4.Your letter of May 5 was very welcome

5.Your letter of April l0 gave me much pleasure

6.Your esteemed favour of 7th May was duly received by us

7.Your favour of the 5th June is duly to hand

8.Your favour of the l0th is to(at)hand

9.We are in due receipt of your favour dated the 7th June

10.We are in receipt of your letter of the 7th July

11.We are in possession of your letter of the 5th April

12.We have duly received your favour of the 5th March

13.Your letter of yesterday's date is duly to(at)hand

14.Your esteemed communication of yesterday's date is just to(at)hand

15.We thank you for your favour of the 5th May

16.We are obliged for your letter of the 5th May

17.Many thanks for your latter of the 5th June

18.Very many thanks for your letter of May 5

19.In acknowledging receipt of your letter of the 5th June,...20.Your favour of the 5th May has just reached me

21.Your favour of the 5th May is duly received

22.Your favour of the 5th May is now before me

23.Your promised letter under date(of)the 5th June has just reached us

（6）特回答貴公司某月某日函所敘述有關(guān)事項(xiàng)等

1.I have the pleasure of stating, in answer to your inquiry of the 4th inst, that

2.In reply to your letter of the 5th of May, I have to inform you that(of)

3.I hasten to answer your inquiry of the l5th May, by stating that

4.We are in receipt of yours of the 5th June, in reply to which we are pleased to state that

5.In reply to yours of the l0th May, relative to..., I would say that

6.I am in receipt of your favour of the 7th May, and in response I inform you that(of)

7.In response to your letter of l0th May, I wish to say that

8.In answer to your favour of the 5th May regarding...I reply as follows:

9.Answering your letter of the 8th of February re..., I would say that

10.In reply to your letter of February 8th, I inform you that(of)

11.Replying to yours of the 8th of February regarding..., I would say that

12.Replying to your favour under date of February 8th re..., I say that

（7）非常遺憾，我們奉告您關(guān)于，等。

l.We regret to inform you that(of)

2.We are sorry to have to draw your attention to

3.We regret to have to say that

4.We regret to advise you that

5.We very much regret to announce you that

6.It is most regrettable that we have to inform you that(of)

7.It is with our greatest regret that we must inform you that(of)

8.To our greatest regret we must herewith inform you that(of)

9.It is a matter for regret that I have to inform you that(of)

10.It is to be regretted that I must inform you that(of)

11.It is with regret and reluctance that we have to inform you that(of)

12.It gives us a deep sorrow that we have to announce you that

13.It causes me much sorrow to have to say that

14.I feel sorry for having to announce you that

15.I express my sorrow for announcing you that

（8）當(dāng)我們得悉...甚為遺憾等。

1.We are very sorry to hear(know)that

2.we are grieved to hear of(about)

3.We are indeed sorry to hear that

4' We very much regret to hear that

5.We regret to hear of(that)

6.It is with great regret that we just learn that

7.Much to our regret we have heard that

8.We regret to receive your information re

9.We regret that we have been informed that(of)

10.To our deep regret we were informed that(of)

（9）我們對于您某月某日來函的詢價，深表謝意等。

1.We thank you very much for your inquiry of the l0th of May

2.I thank you for your inquiry of the 10th May

3.We are very much obliged by your enquiry dated the 10th May

4.We are indebted to your inquiry under date(of)the 10th May for

5.I thank you for your inquiry of July 10

6.Thanks for your kind enquiry of May 5

（10）茲函附某某，請查收，等。

1.Enclosed please find

2.Enclosed we hand you

3.We enclose herewith

4.Herewith we have the pleasure to hand you

5.We have pleasure in enclosing herewith

6.We take the liberty to enclose herein

7.We are pleased to enclose herewith

8.We are pleased to hand you enclosed

（11）遵照某月某日來函指示，等。

1.In accordance with the instructions given(contained)in your favour of the 10th May

2.According to the directions contained in yours of the 6th May

3.According to the instructions given in your letter under date of the 10th of last month

4.In conformity with(to)your instructions of the l0th ult.5.Pursuant to your instructions of May 10

（12）關(guān)于詳情，下次敘述，等。

1.I will write you particulars in my next.2.Particulars will be related in the following.3.I will relate further details in the following.4.I will inform you more fully in my next.5.I will go(enter)into further details in my next.（13）如下列所記，如附件所述，等。

1.As stated below,2.Annexed hereto,3.Attached you will find...4.As shown on the next page

5.As indicated overleaf（下頁，背面）

6.As at foot hereof,7.Sent with this,8.As the drawings attached,9.As shown in the enclosed documents,10.As already mentioned,11.As particularized on the attached sheet,12.As detailed in the previous letter,（14）因電文不太明確...，等。

1.Your telegram just received is quite unintelligible.2.Please repeat your wire on receipt of this, stating your meaning more clearly.3.Your telegram is not clear;explain the third and fourth words.4.Your telegram is unintelligible;repeat more fully in plain language.5.Your cable is not clear, repeat, using the codes agreed upon(on).6.We cannot understand your telegram;state the code used and which edition.7.Your telegram is not signed with cipher as agreed on;confirm if correct.8.We cannot trace the code you used;please repeat the telegram in plain words.9.Your telegram is too short to be understood.Please repeat it more fully.l0.The telegram was vague(pointless), and they requested them to explain in plain words.

第四篇：商務(wù)信函

將下列信函譯為英語

先生： Dear Sirs:

從貴處商會獲悉貴公司行名和地址，并得知你們是一家大的鋼鐵出口商，具有多年經(jīng)營經(jīng)驗(yàn)。此類產(chǎn)品屬于我公司業(yè)務(wù)范圍，特致此函，以期與貴公司建立興旺互利的貿(mào)易關(guān)系。We have got your name and address from your Chamber of Commerce and learned that you are a large exporter of iron and steel with many-year experiences in this field.As these products happen to fall in our line, we are glad to write to you in the hope of establishing our mutually beneficial business relationships

若貴公司能保證價格可行，品質(zhì)優(yōu)良，交期迅速，我們將能大量訂貨。為此，特請?zhí)峁┠銈冏钚碌娜啄夸浐透黜?xiàng)出口產(chǎn)品的價目表。如蒙盡速辦理，當(dāng)不勝感激。

If you can assure us an acceptable price, excellent quality and speedy delivery, we might be able to place a large order.We, therefore, suggest that you should send us a complete set of your latest catalogues together with a price list of all your export products.It will be greatly appreciated if you will pay your attention to it as soon as possible.至于我們的信用情況，可向當(dāng)?shù)氐闹袊y行查詢。

As to our credit standing, we suggest you refer to the Bank of China at your end.諒能惠予合作，預(yù)致謝意。

We are looking forward to your cooperation and thank you in advance.謹(jǐn)上

Yours faithfully,

第五篇：商務(wù)信函

商務(wù)信函Business letter

英文信頭寫法 Heading 信頭也稱信端，其內(nèi)容包括發(fā)件公司的名稱、標(biāo)志、通信地址、電話號碼、傳真號、電子郵箱等。書寫信頭的目的是為了方便收件人了解信函來自何處，并為回復(fù)提供聯(lián)系方式。

很多公司都會印制帶信頭的信紙。一般來說，人們喜歡將簡單的信頭放在信紙上端居中，將復(fù)雜的信頭放在信紙的右側(cè)或上下兩端。在使用這種信紙打印信函時，一定要注意為信頭留出足夠的空間。

對于私人商務(wù)信函，如求職信等，信頭通常寫在信紙的右上方。如果信函的長度超過兩頁，那么從第2頁開始就不再需要信頭了，只需寫上頁碼、收件人姓名及日期。

英 文地址的書寫和中文地址的書寫有很大區(qū)別，應(yīng)遵循從小到大的原則。特別值得注意的是，地址中的標(biāo)點(diǎn)符號需正確使用。當(dāng)前的習(xí)慣做法是，行末一般不加標(biāo)點(diǎn)符 號，但行中間該加標(biāo)點(diǎn)的地方，還是不應(yīng)省略。門牌號碼與街道名稱之間不加標(biāo)點(diǎn)，但是在城市與國家名稱之間必須用逗號分開。

英文信函編號寫法 Reference number 如果信函上有編號，收件人和發(fā)件人都能快速了解所指的是哪一封信。這樣既便于文件存檔，又便于日后查閱。

信函編號常見的書寫形式有兩種：

一種比較簡單的形式“Re: XXX”，例如, Re: Invoice 12345或Re: Your letter dated January 20, 2006。

一種比較常用的形式“Your ref: XXX, Our ref: XXX”，提供一組縮寫信息，包括：文件編號、起草人、錄入人的姓名縮寫和部門代號等。例如一封由我方Jutta Brawn 起草，由Hugh John Davies 錄入的信函編號為“Our ref: JB/HJD”

英文日期寫法 Date 商務(wù)信函必須寫日期，它對于文件存檔及信息查考都有重要意義。

書寫日期應(yīng)注意以下幾點(diǎn)：

1.“年”應(yīng)完全寫出，如2006，不能簡寫成 06； 2.在正式信函中“月”最好不用縮寫，而是完整地寫出來； 3.書寫“日”可以用序數(shù)詞，但最好用基數(shù)詞；

英式信函日期按日、月、年的順序，且中間沒有逗號，如：12 July 2006；美式信函日期按月、日、年的順序，中間加逗號，如：July 12，2006。

第五講：英文信內(nèi)地址寫法 Inside address

由于不同國家書寫地址的習(xí)慣不同，收件人地址應(yīng)按照對方公司信紙中的信頭書寫，切勿擅自更改。寫國際地址時，不要忘記在最后一行寫上國家名。航空投遞的信函，要在信內(nèi)地址之上注明。以下為幾種信內(nèi)地址的寫作實(shí)例：

致某公司：

Messrs.Lake Kane＆ Co.，Ltd.66 Martins Lane London EC3V 7BH 致公司中某職位： The Manager Eagle Press Inc.66 Martins Lane London EC3V 7BH 致公司某人： Mrs.Jutta Brown Eagle Press Inc.66 Martins Lane London EC3V 7BH 英文請某人注意行寫法Attention/Attn.請某人注意行（Attention，縮寫：Attn.）用于寫信人在把信寄給一個單位時，希望把信遞交給某人或某部門處理。

Attention位于信內(nèi)地址下空一行，加上底線；寫法分英式和美式兩種，例如：For the attention of Mr.David Schiller（英式），Attention: Mr.David Schiller（美式）。使用Attention時，因?yàn)樾藕瘜?shí)際上是寄給公司的，所以開頭的稱呼（Salutation）為Dear Sirs,（英式）和Gentlemen（美式）。

英文稱呼寫法 Salutation 如果信是寫給公司的，并沒有直接的聯(lián)系人，稱呼應(yīng)為：“Dear Sirs,”（英式）或“Gentlemen:”（美式）。在不能確定收信人性別的情況下，還可以使用To Whom It May Concern或Dear Sir or Madam。在寫信給特定的組織時，更愿意使用Dear Member, Dear Customer, 和Dear Human Resources Manager這樣的稱呼。

如果知道收件人的姓名，就應(yīng)該直接把姓名用入稱呼里。

商務(wù)信函一般用Dear Miss Brown，Dear Mr.Smith。Dear純屬公務(wù)上往來的客氣形式。寫給親人、親戚和關(guān)系密切的朋友時，用Dear或My dear再加上表示親屬關(guān)系的稱呼或直稱其名。例如：My dear father，Dear Tom等。

英文主題寫法 Subject 書寫Subject能便于收件人迅速了解信的主要內(nèi)容。一般來說如果信內(nèi)有Reference Number，就不一定再寫Subject。

Subject位于Salutation下空一行。一般有三種書寫形式：直接書寫、Subject:和Re:。為了突出還可以加底線、加粗、全大寫等，例如：

INVOICE 12345 Re: Invoice 12345 Subject: Invoice 12345

英文信正文寫法 Body 正文是信函的核心內(nèi)容。一封內(nèi)容得體的商務(wù)信函，不僅能夠達(dá)到把事情辦好的目的，而且還能促進(jìn)雙方的友誼。在商業(yè)界人們通常用5個C來衡量一封信函的好壞：Conciseness(簡潔)、Clarity(明了)、Correctness(正確)、Completeness(完整)、Courtesy(禮貌)。

Dear Mr.Smith，As we mentioned in our previous quotation, the price is likely to rise.Since material price is a very crucial element for our cost accounting, we are compelled to shift this rise to our customers.The price for 33 Euro has increased to 33.5 Euro, packing charge and freight remaining unchanged.We thank you for your understanding and look forward to having a good cooperation with you.Yours sincerely，Ming Li

英文結(jié)尾敬辭寫法 Complimentary close 幾乎所有的商務(wù)信函都會用到結(jié)尾敬辭。它寫在正文下面，第一個字母要大寫，最后一個詞的后面有逗號。

至于要選用怎樣的字句，通常由作者自行決定，一般來說結(jié)尾敬辭和開頭的稱呼有較強(qiáng)的關(guān)聯(lián)關(guān)系，例如：

1.如果不知到收件人的姓名，開頭的稱呼是Dear Sirs，（英式）或Gentelmen:（美式），則結(jié)尾敬辭采用Yours faithfully，（英式）或Yours truly，（美式）；

2.如果知到收件人的姓名，開頭的稱呼是Dear Mr.Brown，則結(jié)尾敬辭采用Yours sincerely，（英式）或Sincerely，（美式）。

3.如果是寫給朋友，家人或同事，開頭的稱呼是Dear David，則結(jié)尾敬辭采用 Best wishes 英文簽名、附件寫法 Signature/Enclosure 簽名代表了寫信人，所以其形體和寫法應(yīng)保持固定。簽名最好用鋼筆。署名既要難以模仿又要清晰易解。為便于辨認(rèn)，一般商務(wù)書信，還應(yīng)在簽名下方將發(fā)信人的姓名用打字形式打出。

簽名格式和規(guī)則有以下一些約定：

1.簽名者代表公司、某單位名義時，應(yīng)在結(jié)束詞下方打出全部大寫的單位名稱，然后再簽名。

2.女性簽名時，為便于回信人正確使用稱呼，應(yīng)在打字的姓名前加注（Miss）或（Mrs.）。

3.當(dāng)負(fù)責(zé)人不在而由經(jīng)辦人員代簽名時，要加上by, for, perpro或P.P.字樣。

如果信函中有附件，在信紙的左下角，與簽名間隔1行或是2行的位置打上“Enclosure”或其縮寫Encl.或Enc.。

如果附件不止一項(xiàng)，應(yīng)寫成Encls.或Encs.，并應(yīng)注明有幾個附件，以便收信人查點(diǎn)，例如： Encl.One check

Encls.Catalogue and 2 Photos

Encl.a/s（指附件如信中所述，a/s即As stated）

英文抄送、附言寫法 Carbon copy/Postscript 如果本信函需要抄送他人閱覽，則須注明抄送人的名稱，例如： cc.Mr.David Schiller, Executing Manager

附言（Postscript，簡寫為P.S.）用來說明沒有包括在信中的想法和內(nèi)容。有時一封信寫完了，突然又想起遺漏的事情，這時可用附言填補(bǔ)遺漏內(nèi)容。在促銷和私人信件中，附言也可以用來強(qiáng)調(diào)寫信人請求收信人采取的行動和做出的考慮。附言應(yīng)盡量做到簡明扼要。附言通常在簽名下方，從左側(cè)頂格書寫，例如：

P.S.Each individual’s E-mail address remains unchanged

英文書信格式及英美差異

英文書信通常由下列五個部分組成：

A 信頭（Heading）

信頭包括寫信人地址和寫信日期，通常寫在信箋的右上角。在比較熟識的朋友之間的通信，寫信人的地址?？陕匀?。本課的信頭就只寫了寫信日期，而沒有寫信人的地址。日期通常有下列兩種定法：（a）月、日、年：如August 15, 200__

（b）日、月、年：如15th august, 200__

地址的寫法通常是由小到大，如：門牌號、街道名、市（縣）名、省名、國名（郵政編碼通

常寫在城市名之后）。這同中文書信的地址寫法完全相反。地址可以寫1～3行，日期寫在地址的下方（見信箋格式）。

B 稱呼（Salutation）

稱呼指寫信人對收信人的稱呼，如Dear Xiaojun，寫在信頭的下方和信箋的左邊。稱呼一般用Dear?或My dear?開頭，稱呼后一般用逗號。

C 正文（Body）

這是書信的主體部分，即寫信人要表達(dá)的內(nèi)容。正文要求文字通順，層次分明，表意清楚。可以手書，也可以打?qū)憽?/p>

D 結(jié)束語（Complimentary Close）

它是書信結(jié)尾的恭維話，相當(dāng)于文中書信最后的“祝好”、“致禮”之類的話語。本課書信中的“Best wishes”（致以最好的祝愿）就是結(jié)束語。

E 簽名（Signature）

簽名通常簽在結(jié)束語下方的中間偏右的位置，如本課信中的Charlie.簽名應(yīng)是親筆書寫，即使是打?qū)憴C(jī)打出的信件，最后仍需親筆簽名。在簽名的上方可 根據(jù)寫信人和收信人的關(guān)系寫上Sincerely yours/Yours sincerely（用于長輩或朋友之間），或Respectfully yours/Yours respectfully（用于對長輩或上級）。

英文書信格式稱謂差異

商務(wù)英語書信（Business or Commercial English Correspondence）是指交易時所使用的通信。在美國，常用Business writing，它包括書信、電報(bào)、電話、電傳、報(bào)告書、明信片等。英語和美語在書信體例方面存在著一定的差異，比如信頭和稱呼、書信格式、遣詞、結(jié)尾客 套語等均有所不同。

一般來說，英國書信較為保守，許多英國人喜歡用老式書 信體，用詞較為正式刻板，而美國書信語言非常生氣、有活力，格式也較為簡便。因此當(dāng)我們寫信的對象是英國或其舊殖民地國家時，要使用標(biāo)準(zhǔn)式英語 Queen's English；如果寫信的對象是美國或美國勢力范圍的地區(qū)時，就要用美國英語。當(dāng)然，英國式的語言文化近年來也有變化，但總體來說，兩者間的差異是很明 顯的。

商業(yè)英文書信，一般都要求用打字機(jī)或電腦整齊地打印，左邊各行開頭 垂直的，稱為垂直式或齊頭式（Block style），美國常用這種格式；每段的第一個詞縮進(jìn)去，稱為縮進(jìn)式或鋸齒式（indented style），英國常用此格式。垂直式的職務(wù)及簽名都在左邊的邊欄界線，這種格式，在極度尊重工作效率的美國公司，已普遍采用。正式的商業(yè)英語書信要在稱 呼的上方寫上收信公司名稱和地址或收信人的名字全稱、職務(wù)及地址，稱為信內(nèi)地址（Inside address）。信內(nèi)地址的寫法也有垂直式和縮進(jìn)式之分，垂直式和稱美國式將各行并列，縮進(jìn)式或稱英國式將各行依次退縮。

不過，近來英國商業(yè)書信信內(nèi)地址并未依次縮進(jìn)，似乎與美國式相同。此外，在美國還流行一種普通收信人地址的寫法，就是在書信的Inside Address中，把門牌號和街名都省略掉。在英文書信中要使用敬語，最普遍的敬語是Mr, Mrs和Miss（用于未婚女性）。英國人常在男性的姓名之后用Esq.（Esquire的縮寫），不過在商業(yè)上也在慢慢地改用Mr.Mmes.（Madam的復(fù)數(shù)形式），用于二個女士以上。Messrs（Mr的復(fù)數(shù)形式）用于二個以上的男人，或用于二個以上的男人組成的公司或團(tuán)體。在英國式英文 信里，Mr, Mrs, Messrs，均不加縮寫句點(diǎn)，相反地趨向于進(jìn)步自由的美語反而加縮寫句點(diǎn)如Mr., Mrs., Messrs??在稱呼方面，商業(yè)上最普遍的有Gentlemen（美國式）與Dear Sirs（英國式）二種，相當(dāng)于我國的“敬啟者”或“謹(jǐn)啟者”.如果信是寫給某個公司單位的，不是寫給某個具體人的，美語用Gentlemen（復(fù)數(shù)形 式），英語用Dear Sirs.如果對方公司只一人時，必須使用Sir/Dear Sir.稱呼后一般要使用標(biāo)點(diǎn)符號，英國式采用逗號（comma），美國式用分號（colon）。書信結(jié)尾客套語（complimentary close）有多種，相當(dāng)于我國書信在結(jié)尾時使用的“敬禮”、“致敬”、“順安”等句。最為典型的美國式寫法是Sincerely和Best regards，典型的英國式表達(dá)有Yours sincerely和yours faithfully（不知姓名）；Best wishes, kind regards（熟人或知道對方姓名）。此外，英國式的客套語還有特別禮貌的格式，但除了特殊情況外，現(xiàn)在不再使用。